Time management is an essential part of any property manager’s day. Great time management can be the difference, in my opinion, between a good and exceptional property manager.
It can take years to master or perfect. It personally took me years of my boss at the time nagging me to follow a to-do list to be more productive, for me to listen, and that advice is invaluable.
Now I’ve come full circle and I am the boss who is nagging her team to integrate time management techniques in their everyday work life.
Time management is the ability to use ones time effectively, this can be challenging for some people, that’s why I am sharing my top seven tips to taking control of your time/achieving time management:
1) Use a to do list – prioritise your day from most important to least important – reward yourself on completing tasks by a certain time – make a deal with yourself for a chocolate or a coffee if you complete xyz by lunch time.
2) Do the toughest job first – don’t put off, face it head on and you will see how your day improves greatly.
3) Complete all tasks 100 per cent, no shortcuts – there can’t be any shortcuts in property management so make sure you do it right, the first time round.
4) Be focused on work, don’t let others influence your day or work life; reduce personal calls and emails to appropriate times i.e. lunch breaks.
5) Keep your desk clean and organised – clean desk = clear mind.
6) Don’t be afraid to block out time in your diary or Outlook to ensure tasks get completed.
7) Ensure all calls and emails are made and replied to before close of business.
By implementing the above seven tips for better time management, you will see a great improvement in your personal productivity as well as business productivity, you will have a greater sense of fulfilment and will be proud of your contributions to your team.
You may also find compliments from tenants and landlords will start coming into the office, which is what I have found to happen for me personally and my team. I have also found that I enjoy my career more and life is that little bit less stressful.