realestatebusiness logo

Breaking news and updates daily. Subscribe to our Newsletter!

Home of the REB Top 100 Agents
Breaking news and updates daily. Subscribe to our newsletter

Website Notifications

Get notifications in real-time for staying up to date with content that matters to you.

rpm logo latest

Top 3 traps when buying a rent roll

By Leanne Vincent
14 April 2015 | 1 minute read
 Leanne Vincent

Buying a rent roll is a great way to grow your property management business.

However, making sure you have the key aspects of the task ahead set firmly in your mind ensures you maintain good relationships with your landlords. This is not only to recoup your purchase price, but also to keep these clients long into your property management journey. 

There are so many issues to consider when implementing your new rent roll that key factors can be overlooked. The top three traps you MUST be aware of are:


1. Failing to get ready for the influx 

When you buy a rent roll you haven’t had the opportunity to interview, meet or choose your new landlords. Therefore, you are unaware of the way they like to have their home cared for and any specific requirements they may have. 

If properties come under your care in an organic way, you have the time to get to know the owners and ensure you can tailor the management process to their needs. You will initially feel swamped with the induction of the new rent roll, but it is just as critical that the same level of care be provided to every new owner from the very beginning. 

Make sure you establish not only how you plan to care for their properties and the level of service you provide, but you also need to find out the level of management they have been accustomed to. 

Right now is the ideal time to clearly state how things are going to work for both of you from here on in to make sure that you are on the same page. 

Whether your landlord has a single investment property or a larger portfolio, each will be seeking reassurances that they are going to be safe within your care.

It’s all about making them feel secure and having this process run as smoothly as possible. 

2. Leaking of landlords 

It can be easy to forget existing landlords while you are bringing new ones on board. If you are not making sure you dedicate enough care and attention to your existing landlords – the ones already used to the high standards you provide – then they are going to be really upset with you. 

This proves to be a big problem for agencies time and again: while you fill the bucket with new owners from a rent roll purchase, you don't notice the small hole in the bottom where existing clients are allowed to leak out. 

This is a careful balancing act – but, yes, there is enough room for everyone on the see-saw. This comes back to your time management, ensuring all your phone calls and emails are acknowledged in a timely manner, and keeping on top of the relationships you have already built. 

Your landlords know how hard you work for them and that you have their interests at heart – but they should never feel like they have been forgotten or are no longer as important as they once were. 

3. Getting to know your new tenants 

When you bring on a large group of properties in this way, it is easy to make everything all about your owners and their needs. After all, they are the ones paying you. 

But, as a property manager, you know that without a happy tenant this recipe will never work. You need to make sure that you have part of the “welcome to our agency” process in place for new tenants too. 

Take the time to call and introduce yourself, make sure they have the right contact details should they need to discuss something with you and ask them how their tenancy has been so far. For instance, is there anything that has been overlooked at their rental property you can now assist them with? 

Unhappy tenants create huge workloads: you will be busy enough making sure  everyone who has just joined your property management family is happy, so don’t allow yourself to end up with a tenant complicating things when it can be avoided. 

We all know that there are many ways to grow your business. 

Whether it be by natural progression and organic means, the purchase of a rent roll or a combination of the two – having the right systems and procedures in place to ensure that your thought processes automatically scan to the right areas each time is critical to your ongoing success. 

A little time and the correct planning now, can save you bucket loads of money in the long term, and make your life and that of your staff easier and happier. 


Top 3 traps when buying a rent roll
lawyersweekly logo


Leanne Vincent

Leanne Vincent

With a real estate career that spans 25 years, property management is still what Leanne Vincent loves!

Leanne has extensive knowledge and know-how in buying and selling rent rolls, as well as building and running successful agencies.
Her company, Property Management For You, now works with principals expanding or selling their rent rolls, helping them proceed with confidence to maximise their investments.

With a focus around helping principals and entrepreneurs within the industry achieve their goals and dreams, Leanne brings back profit, reward and passion to property management, securing better returns and peace of mind.

Listen to other installment of the Real Estate Business Podcast
May 09, 2022

REB Top 50 Women in Real Estate 2022

REB is thrilled to present the Top 50 Women in Real Estate 2022 ranking, which sets t ... LEARN MORE

May 04, 2022

REB Top 100 Agents 2022

Now in its second decade, the REB Top 100 Agents 2022 rankings are the most revered s ... LEARN MORE

May 02, 2022

REB Top 50 Agents NSW 2022

Even a pandemic has not put the brakes on the unstoppable property market in NSW, whi ... LEARN MORE

April 27, 2022

REB Top 50 Agents VIC 2022

The COVID-19 crisis has not deterred the property market in Victoria, which has been ... LEARN MORE

April 25, 2022

REB Top 50 Agents QLD 2022

As the property market continues to roar in Brisbane and Queensland, the REB Top 50 A ... LEARN MORE

Coming up

rankings rankings


Subscribe to our RPM
mailing list


Do you have an industry update?

top suburbs

12 month growth
Bawley Point
Walla Walla
Byron Bay
Kiama Heights
South Hobart
Lennox Head
Subscribe to Newsletter

Ensure you never miss an issue of the Real Estate Business Bulletin.
Enter your email to receive the latest real estate advice and tools to help you sell.